Creating Print-Ready Files: A Quick Guide

When it comes to preparing files for printing, simplicity and precision are key. This guide provides a straightforward approach to ensure your files are print-ready without unnecessary delays.

1. Software Choice

Start by creating your files in Adobe Illustrator. This software, equipped with vector graphics capabilities, is the ideal choice for designing and building your artwork. Unlike Photoshop, which produces rasterized images, Illustrator ensures high-quality files.

2. Vector Graphics for Quality

Vector graphics maintain their quality regardless of size adjustments. This differs from pixel-based images, which can become pixelated when scaled up. By working in Illustrator, you secure the quality of your artwork.

3. Fonts Outlined

To prevent font-related complications, outline your fonts. This action essentially converts text into vector shapes, ensuring that your text remains unchanged, even if the font isn’t available on another system. It’s a crucial step to avoid delays and ensure accurate text rendering.

4. Images Embedded

Embedding images means they become an integral part of your file, rather than relying on external links. An embedded image guarantees that your file stands alone, ready for use without any additional components. This prevents issues like low-resolution placeholders or missing images, which can lead to unwanted delays and inaccuracies.

Avoid Common Hang-ups

Two common pitfalls during file preparation are missing fonts and unembedded images. These issues can cause unnecessary delays and compromise the quality of your final product.


Creating print-ready files need not be a complicated process. By adhering to these guidelines and ensuring your fonts are outlined and your images embedded, you’ll eliminate potential complications and delays. Simplify your workflow, guarantee the quality of your artwork, and enhance the efficiency of your printing process.